Second Time Requested
This the second time this request has been made to the Peace Corps FOIA office. Total amount has increased from:
- Feb 2008: $357,486 (FOIA 08035)
- Jan 2011: $467,934 (this response)
Or about 9% increase each year.
Are DOS Documents Digital Since 2008?
The Peace Corps Performance and Accountability Report FISCAL YEAR 2008 Management’s Discussion and Analysis: Section 1:20
"We converted 41 years of official service descriptions for the Returned Peace Corps Volunteers (RPCVs) from microfiche and paper to a text searchable digital format to expand data search opportunities and respond more quickly to requests from RPCVs."
Response January 3rd 2011
This letter is in reference to your Freedom of Information Act (FOIA) request. Specifically, you request, “DOS statements for all Peace Corps Volunteers that have served since 1961.” Pursuant to the Code of Federal Regulations (CFR), 22 CFR § 303.13, we are providing you with a fee estimate. The fee estimate is determined in accordance with the uniform fee schedule established in 22 CFR § 303.13 for requesters that fall in the “a ll others” fee category.
Pursuant to Section 6 of the OPEN Government Act of 2007 (which amends the FOIA), “An agency shall not assess search fees (or in the case of a requester described under clause (ii)(II), duplication fees) under this subparagraph if the agency fails to comply with any time limit under paragraph (6), if no unusual or exceptional circumstances (as those terms are defined for purposes of paragraphs (6)(B) and (C), respectively) apply to the processing of the request.” After careful review, it was determined that this request falls under in the unusual circumstance. The processing of this request would require the need to search for, collect, and examine a voluminous amount of records (based on the estimated total of 600,000 pages of responsive documents).
It is estimated that the total number of pages responsive to your request is 600,000. Our reproduction charge of $0.15 per page minus first 100 pages (600,000 – 100 = 599,900) would result in a fee of $89,985. One FP-7 level employee working an estimated 14,166 hours to copy and redact all responsive documents, at the rate of $23.00 per hour plus 16%, would result in a fee of $377,949. The estimated total for completion of your request would be approximately $467,934.
Pursuant to 22 CFR § 303.13, because the fees exceeds $250.00, we are requesting a deposit on the estimated fee in the amount of $46,794. If you are willing to pay the deposit, please make your check or money order payable to the Treasury of the United States and send it to Peace Corps, Attention FOIA, 1111 20th Street NW, Washington, DC 20526. You may also wish to refine your request to result in a lesser charge.
Please be aware that not all responsive documents are necessarily releasable under the FOIA. We are not required to review the documents/information to inform you of what you will receive before a fee agreement is in place. Until we receive a deposit or you refine your request, no further action will be taken by this office. If you have questions regarding this response, please feel free to contact me at (202) 692-1236, or via email at firstname.lastname@example.org.
Sincerely, Denora Miller FOIA Officer
Received November 23rd 2010
This serves as an acknowledgment of your request under the Freedom of Information Act, 5 U.S.C. §552, which has been assigned tracking number FOIA 11-029. We will respond within 20 business days as is required by the FOIA statute. Please contact us with any questions at FOIA@peacecorps.gov. Thank you.
FOIA/Privacy Administrative Assistant
Requested November 21st 2010
Dear FOIA Officer,
This is a request under the Freedom of Information Act (5 U.S.C. 552). I am requesting the following information: From Peace Corps Headquarters:
DOS statements for all Peace Corps Volunteers that have served since 1961
Since these are are in electronic form. An electronic fulfillment of this request would be ideal for both parties. You are welcome to contact me with any questions or concerns, Including the cost for the redaction of private and personal information from each of the documents. Please let me know if the charges exceed $100 before continuing.